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How To Choose The Best Online Event Planner For Your Project


If you are organising an event for your business, organisation or charity, you want it to go well. After all, you are going to put a lot of time, effort and, probably, money into this type of project. So, failure is not an option.

Using a good online event planner is one of the best ways to make sure that your event is a success. A good-quality one will keep things organised and make it easy to market your event.

But, how do you go about finding event software that works? You just need to read on to find out.

Make a list of what you need.

Before, you go online and start to look for your event planning software, make a list of what you need it to do. For example, do you need to create an event page? If you have already had one built or will just be editing the one from last year’s event that is currently hosted on your website, you may not need this facility.

Ask yourself if you want to be able to send the invitations from within the software. Some packages do not have this facility. If you do decide that you need this feature, make sure that the ability to keep track of who has said yes is included in the deal.

Once you have a list of what you need the software to do, you will be better placed to find one that is suitable for you. If this is your first event, we have several articles that explain what is involved in planning business events. They will give you a better understanding of what is involved in event planning. 

Examples of previous events.

Most online event planner providers include examples of events that have used their software. If there are none, it is usually best to click away. You want to know what you are buying. The best way to do that is to see how good other event organizers event pages look. 

A list of what the software does.

There should also be a good description of what the software does.

Reviews and testimonials.

Reviews and testimonials will also help you to decide if the tool is right for you. Usually, you can find these using Google or by visiting the big review websites.

A comprehensive FAQs page.

If while browsing through the site you have questions, visit the FAQs page. The best providers anticipate their users’ needs, so normally you will find an answer there. 

You could also use their contact us function. If you cannot get your questions answered quickly using these methods, it is, usually, best to move on and use someone else. A firm that does not provide proper support will likely not sell good-quality software.

Open about their pricing.

Never use a provider who is not clear about their pricing. You want to know from the start what you are getting. The last thing you need is to have built your events page on their system, only to find that you have to pay an extortionate amount to get it online. 

Using these guidelines will help you to find the right online event planning service. From that point on, organising your event will become a lot easier.