It’s easy for a business to become busy and forget about the organization of your files, forms and equipment. You may not even notice that you’re working in chaos, that is, until it’s unavoidable to face the facts, or that the clutter has caused a costly mistake.
It’s difficult to continue making money if your business is disorderly. In fact, your employees may become unhappy in their environment, or important information is lost and not relayed to the person in need of it; ultimately, losing money or even a client. Therefore, see these organizational tips for small businesses:
Declutter the Workspace.
Get rid of what of excess, and start throwing out or recycling old items you aren’t using in the office. Retrieve supply bins and organize your belongings in containers. Label bins so you can easily find what you’re looking for later. You’ll complete more tasks when working in a clean and tidy office. A messy workplace adds unnecessary stress to your day. Declutter, get your supplies in order, and have a more prosperous work environment.
Have Weekly Meetings.
Even if you only work with a few people, touch base and get on the same page at least once a week. You need open communication if you’re going to work together. If some people work remote, have a phone call or talk to them over video. You’ll hash out issues, solve problems and maybe even come up with your next big idea. Don’t let busyness be a reason you lose touch with each other. Miscommunication only leads to more problems.
Don’t try and do it all. Even though you’re the boss and want to have control, remember to delegate tasks. Have leadership and staff members help out. Spread out the work, so no single person is stuck with an unreasonable amount of work. Make sure it’s clear who’s in charge of what, so there’s no confusion. Keep it flexible as roles and positions change.
It’s important you document and keep records of everything. Trying to remember details in your head or trust someone to remember what you did months ago will leave you frustrated and disappointed. Use carbonless forms to document your orders or notes, and retain the other copy for safe keeping. Always keep notes and copies of transactions and customer requests. This will save you hassle in the long run. Take notes when you’re engaged with a customer and impress them later by knowing what they said they exactly wanted with your service.
Set Policies & Procedures in Place.
Don’t run a business on a whim. Create policies, procedures and processes for all to follow. Have a way you want business done and make sure others are aware of your requirements. Hold staff to the guidelines and know you’ll be much happier that you did when the workload increases and people get busy. This will help you stay organized and not get off track when you’re truly frantic.
It’s tricky to stay organized as a small business because there are fewer people to help put procedures in place. That said, every company needs an order before they can truly serve their customers. These organizational tips for small businesses will have you up and running smoothly in no time.