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6 Tips For Schools To Go Paperless


Going green is one of the most common initiatives in many schools today. There are proactive efforts to minimize environmental impact, and one of the most common is the reduction of dependency on paper.

While establishing a paperless school is far from reality, many are taking significant measures to minimize the use of paper, such as through the means briefly discussed in this article.

1. Build Virtual Classrooms.

Traditional classrooms are still the way to go to educate students, but many are now considering the benefits of virtual classrooms. By using the best school management software, classes can now be conducted virtually. There is no need for teachers and students to conduct lessons face to face. Classes can be conducted anytime and anywhere, which will help lessen the use of paper in a conventional classroom. 

2. Track Attendance Online.

For both the students and teachers, the common practice is to record attendance on paper. Now is the time to change this practice and use online tools for attendance. This also makes it possible to generate reports to analyze attendance and draw valuable insights from the trends or patterns. If you are looking for a powerful tool for attendance tracking and reporting, Ayotree is one of the best options worth considering. 

3. Take Billing Management Online.

To go paperless, it also helps to change your approach in billing management. Stop sending invoices printed on paper. Instead, do it electronically. You can send the invoices to the email addresses of parents. This can seem like a small act, but in the long-term, it is surprising how much paper you can save and how huge is the impact on the environment.

4. Digitize Documents.

Digitizing paper documents in schools is also a good way to go paperless. You can scan existing documents to keep digital copies. You can store these documents in the cloud, which also means that they will be accessible anytime and anywhere. When you have digital files, it will be easier to search for a document that you need instead of having to manually go through hundreds or thousands of pages of paper.

5. Communicate Electronically.

Whether it is sending a memo to a teacher or informing parents about the academic performance of their children, a lot of schools rely on paper. These forms of communication can be distributed electronically, such as through official school portals or emails.

6. Replace Traditional Textbooks.

Say goodbye to paper-based textbooks. Instead, replace them with electronic books. These books are in a digital format, which is also great in terms of accessibility. Students no longer need to be burdened by the weight of several textbooks that they have to bring to class every time. Digital textbooks are also good because you can update them in real-time.

Now is the time to take school management to the next level by minimizing environmental impacts and going paperless. From virtual classrooms to electronic textbooks, take note of our recommendations above to go paperless in your schools.